If you are:
- Stressed
- Occasionally, you do not finish your planed tasks
- Barely find a way putting unexpected tasks in your schedule
- Your mind is busy with work issues in the after hours
Then it means that you have to change the way you manage your
time.
Time is a resource that cannot be recycled; therefore,
you have to use it wisely.
Benefits of Efficient Time
Management
- Find out that there is time
- Reduce stress level
- Increase your productivity
- Increase your efficiency
Practical Actions
- Set your weekly objectives in advance.
- Schedule the weekly objectives in advance - Plan the time
frame for each objective.
- Set your fixed tasks first then set the other tasks - Define
which tasks are fixed (i.e. pick up your children from kindergarten at
16:00) and schedule them first, then schedule the rest of the tasks in
between the fixed tasks.
- Manage the tasks by importance and not by urgency - Define
three importance's levels and attach each task the appropriate level.
- Start your day with a review of all tasks channels (Email, voice
mail, notes, secretary...) and put them all in one place - You must
have one source of tasks list that you work with.
- Take care of higher priority first - Handle higher priority
task before lower priority task.
- Make a little "ceremony" every end of day, update your tasks list
and pass it over to a new tasks list for tomorrow - This "ceremony"
represent the end of the working day and draw a line between working
hours and the "other life".
- When scheduling meetings, make sure that there will be a time
window between two meetings - This way you will avoid the domino
effect that will influence other tasks as well.
It is not easy
to make a change of habit but if you want to reduce tension, be more
productive, and improve your efficiency then you have to start to
implement these principles. You do not have to implement all of them
tomorrow morning, even if you implement some of them, you will see results
right away.
Assaf Katzir is owner and CEO of Katzir Soze Investments
Ltd
Additional useful information for managers, start-ups and small
businesses is available at http://www.business-starter.com"
Assaf Katzir may be contacted at http://www.business-starter.com/ assaf@business-starter.com.
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Assaf Katzir is
owner and CEO of Katzir Soze Investments Ltd
Additional useful
information for managers, start-ups and small businesses is available at
http://www.business-starter.com
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